Overview #
When customers can see your stock availability, they ask fewer questions and order sooner. This guide sets up your Digital Warehouse and decides who can see it.
Before You Start #
- Products in your Product Catalog and your locations on your company profile.
- Pro or Premium. Adding stock is included on Pro (up to 100 items) and Premium (unlimited), and both can make a warehouse public, keep it private or share it with selected partners. On Free and Basic you can view warehouses that others make public or share with you.
- Your current stock list with item IDs, quantities and availability.
Steps #
Step 1: Check your catalog and locations #
Each warehouse item links a product from your catalog to one of your locations, so make sure both are on your profile.
Learn more: Product Catalog
Step 2: Add your items #
Open Digital Warehouse and add items: the warehouse name, the location, the product, the primary item ID and any equivalent IDs, the quantity and the availability (In stock, Ready to ship, Backorder within 2 or 6 weeks, or On demand / made to order).
Learn more: Digital Warehouse
Step 3: Decide who can see it #
- Public warehouse: everyone on ScopeMatch can see it.
- Shared: only the organizations you choose can see it.
- Private: only your company can see it.
Step 4: Let your customers know #
Customers see shared or public stock on your company profile. On Pro and Premium, they can also find it by searching warehouses by product, company or location.
Step 5: Keep it current #
Update quantities and availability regularly. For many items, export them, update the file and upload it again.
Step 6: Review access #
Check who your warehouses are shared with from time to time, and remove access you no longer need.
Tips #
- Use the item IDs your customers already know, and add equivalent IDs.
- Name warehouses clearly, such as Main DC or Houston Yard.
- Keep reserved stock in a warehouse you share only with that customer.
What’s Next #
- Find and Qualify a New Supplier: search other companies’ stock when you need it fast.
Need help? Contact us at helprequest@scopematch.com.